Description of the results that you can expect when you merge vendor records in Microsoft Office Small Business Accounting (905280)

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You may have information for a vendor that is in two records because of differences in record data, such as spelling variations of the vendor name. Therefore, you may want to merge the two records into one record.

For example, if you merge the records for Vendor 1 and for Vendor 2, you receive the following results:

• Vendor 1 is removed from the Vendor List pane.
• In the Vendor window, all the financial history for Vendor 1 is available on the Financial History tab in the Vendor 2 record.
• When you drill back on transactions that were originally used by Vendor 1, Vendor 1 appears as the vendor name unless the transactions are outstanding.
• The Purchase Order List pane and the Bill/Item Receipt List pane display Vendor 1 as the vendor name.
• Outstanding transactions for Vendor 1 display Vendor 2 as the vendor name in the Pay Bills window.

Note After you merge two vendor accounts, you cannot separate the accounts.

For more information about how to merge vendor records, see the "Merge Vendors Accounts dialog box: options and information" topic in Small Business Accounting Help.