How to install the Live Meeting Add-in for Microsoft Outlook (838801)

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In Outlook 2003, you can do the following by using the Live Meeting Add-in for Microsoft Outlook:

• Schedule Live Meeting meetings directly from Outlook 2003. Your meeting is scheduled at the same time in Outlook 2003 and in the Live Meeting service.
• Check Live Meeting seat availability directly from Outlook 2003.
• Send e-mail invites to others to join an instant meeting in your Meet Now meeting place.
• Start the Organize Meeting page to view and to manage all your scheduled meetings.
• Set up default preference information, including text for your e-mail invitations.

Install the Live Meeting Add-in for Microsoft Outlook

To install the Live Meeting Add-in for Microsoft Outlook, follow these steps.

Note These steps assume that you already have Outlook 2003 installed on your computer and that you already have a Live Meeting account established.

1. Visit the following Live Meeting Web site:

   http://main.placeware.com/support/plugins.cfm#lm_addin

2. Click .exe version or click .zip version.
   
   Note There are two packages (.exe version and .zip version) that are available on this page to install the Live Meeting Add-in for Microsoft Outlook.
3. In the File Download dialog box, click Open to download and to install the Live Meeting Add-in for Microsoft Outlook.
4. In the Welcome to the Microsoft Office Live Meeting Add-in Pack Setup Wizard, click Next.
5. Click I Agree to accept the license agreement, and then click Next.
6. Click Install the Microsoft Outlook Add-in only, and then click Next.
7. When the installer is ready to install the Live Meeting Add-in for Microsoft Outlook on your computer, click Next.
8. If you receive the following message, click OK:Cannot login to the Live Meeting server. Please verify that your Organizer User ID, Password, and Live Meeting account URL are correct and click the "Login" button.Note The first time that you use the add-in, the message appears because you have not defined the organizer information.
9. When the installation is complete, click Close.

Schedule a Live Meeting

To schedule a Live Meeting, follow these steps.

Note These steps assume that you have already installed the Live Meeting Add-in for Microsoft Outlook.

1. In Outlook 2003, click Schedule Live Meeting on the Live Meeting toolbar.
2. Click Yes or click No when you receive the following message:To create a Live Meeting, first schedule your meeting as you normally would. Then click the Seat Availability button on the toolbar to verify that enough Live Meeting seats are available. Finally, click 'Make this a Live Meeting' on the toolbar to set up and schedule the meeting with the Live Meeting service.
   
   Do you want to see this message the next time you schedule a Live Meeting?
3. Create your meeting as you typically do.
4. Click Seat Availability on the Live Meeting toolbar to make sure that there are a sufficient number of seats for your meeting, and then click Close.
5. On the Live Meeting toolbar, click Make this a Live Meeting.
6. In the Make this a Live Meeting dialog box, verify your meeting information, and then click OK.
7. Close your meeting request.

Modify the Live Meeting Add-in for Microsoft Outlook options

The Live Meeting Add-in for Microsoft Outlook has a simplified set of meeting options that you can modify. To make changes to the Live Meeting options, follow these steps:

1. In Outlook 2003, click Live Meeting on the Live Meeting toolbar, and then click Manage Meetings.
   
   Note You are directed to the Web interface for Live Meeting.
2. Type your user name and password, and then click Submit.
3. In Manage Meetings, click Edit for your scheduled meeting.
4. Next to Advanced Meeting Options, click Edit.
5. In Advanced Meeting Options, change any one of the options for your scheduled meeting.
6. To save your changes, click Submit at the bottom of the Web page.
7. In Meeting Details, click Done at the bottom of the Web page.
8. In Manage Meetings, click Logout.