Works: Creating Proposed Responses (Default Values) in Database (80794)


The information in this article applies to:

  • Microsoft Works 2.0
  • Microsoft Works 2.0a
  • Microsoft Works 3.0
  • Microsoft Works 3.0a
  • Microsoft Works 3.0b
  • Microsoft Works 4.5
  • Microsoft Works 4.5a
  • Microsoft Works for Windows 95, version 4.0
  • Microsoft Works for Windows 95, version 4.0 4.0a
  • Microsoft Money 2000 Business and Personal
This article was previously published under Q80794

SUMMARY

Works 4.0, 4.5, and 4.5a for Windows 95 has a field format called "Automatically enter a default value" that allows you to create a default value for a field.

In Works 2.0 and 3.0, you can enter a formula into a database field to create a default value for a field.

A default value, or proposed response, is used most often when you have fields in the database in which the information usually remains the same (such as the city, state, or zip code), and you don't want to type the information repeatedly.

MORE INFORMATION

Works 4.0, 4.5, and 4.5a for Windows 95

To create a proposed response, do the following:

  1. Select the field where the item is to appear.
  2. On the Format menu, click Field.
  3. Click Automatically Enter A Default Value, and enter your value. Click OK.

Works 3.0

To create a proposed response, do the following:

  1. Select the field where the item is to appear.
  2. Type an equal sign followed by a double quotation mark and the text you want.

    For example, type the following in the City field to make Charlotte the default city:

    ="Charlotte"

Works 2.0

To create a proposed response, do the following:

  1. Select the field where the item is to appear.
  2. Type an equal sign followed by a double quotation mark and the text you want.

    For example, type the following in the City field to make Charlotte the default city:

    ="Charlotte

Works will fill the field for you. To enter a different city, highlight the field and type over the proposed text.

REFERENCES

For more information about how to perform this task in Works, see your Works printed documentation or online Help.
Modification Type:MajorLast Reviewed:11/15/2004
Keywords:kbinfo KB80794
©2004 Microsoft Corporation. All rights reserved.