WD: WinWord: Blank Lines Are Not Suppressed in Merge (77982)
The information in this article applies to:
- Microsoft Word for Windows 2.0
- Microsoft Word for Windows 2.0a
- Microsoft Word for Windows 2.0b
- Microsoft Word for Windows 2.0c
- Microsoft Word for Windows 6.0
- Microsoft Word for Windows 6.0a
- Microsoft Word for Windows 6.0c
- Microsoft Word for Windows 95
- Microsoft Word for Windows 95 7.0a
- Microsoft Word 97 for Windows
This article was previously published under Q77982 SYMPTOMS
In Word for Windows, if you try to suppress a blank line in a mail merge
document containing a field that may or may not contain data, and a
paragraph mark follows the field in the merge document, Word suppresses the
blank line. However, if a newline character follows the field, the blank
line is not suppressed.
If the field does not have the keyword MERGEFIELD, the line will also not
be suppressed when there is no data for the field. For example:
{MERGEFIELD first}
{last}
Hello World!
If the "last" field does not have any data in it, the blank line will be
printed. If the "first" field does not contain data, the blank line will be
suppressed.
MORE INFORMATION
The Mail Merge command (Print Merge, in Word 2.x) includes the option to
automatically suppress blank lines created by empty data fields, including
the blank line created by a linefeed. This feature allows you to preserve
the option to include a blank line after a field that may or may not
contain data.
When you set up labels using the Maillabl.dot template in Word 2.x or
Word 6.x, you should always select New Paragraph rather than New Line in
the Layout Mailing Labels dialog box. This ensures that Word can suppress
blank lines.
The Maillabl.dot is not intended for use in Word 7.0 or Word 97.
REFERENCES
"Microsoft Word for Windows User's Guide," version 2.0, pages 661-664
| Modification Type: | Minor | Last Reviewed: | 8/16/2005 |
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| Keywords: | kbmerge kbprint kbualink97 KB77982 |
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