OFFXP: Different Versions of a Document That You Check Out of SharePoint Portal Server Are Attached to an Outlook Message (314415)


The information in this article applies to:

  • Microsoft Office XP Professional
  • Microsoft Office XP Standard
  • Microsoft Office XP Professional with FrontPage
  • Microsoft Outlook 2002
This article was previously published under Q314415
IMPORTANT: This article contains information about modifying the registry. Before you modify the registry, make sure to back it up and make sure that you understand how to restore the registry if a problem occurs. For information about how to back up, restore, and edit the registry, click the following article number to view the article in the Microsoft Knowledge Base:

256986 Description of the Microsoft Windows Registry

SYMPTOMS

When you check out a document in Microsoft SharePoint Portal Server, modify the document, check the document in without publishing it, and then attach the document to an e-mail message in Outlook, different versions of the document may be attached to the message.

For example, you may experience one or both of the following symptoms:
  • When you click Insert File in Outlook, click the file that you want to attach in the Insert File dialog box, and then click Insert, the published version of the document is attached to the Outlook message.
  • When you drag the document from Windows Explorer to the message in Outlook, the edited, checked-in, but unpublished version (the latest version) of the document is attached to the message.
Therefore, the latest version of a document is not always attached to the message in Outlook. Different versions of the document are attached, depending on the method that you use to attach the document.

RESOLUTION

To resolve this problem, obtain the latest service pack for Microsoft Office XP. For additional information, click the following article number to view the article in the Microsoft Knowledge Base:

307841 OFFXP: How to Obtain the Latest Office XP Service Pack

The Global version of this fix has the file attributes (or later) that are listed in the following table. The dates and times for these files are listed in coordinated universal time (UTC). When you view the file information, it is converted to local time. To find the difference between UTC and local time, use the Time Zone tab in the Date and Time tool in Control Panel. 
   Date         Time   Size       File name     
   -----------------------------------------------
   28-Jan-2002  17:45  4,568,832  Shared.msp
   28-Jan-2002  18:27  5,890,136  Shared_Admin.msp
   29-Jan-2002  14:25  298        Qfe5278.reg
After the hotfix is installed, the following files will have the file attributes (or later) that are listed in the following table. 
   Date         Time   Version      Size        File name     
   ------------------------------------------------------
   25-Jan-2002  00:41  10.0.3723.0  9,996,616   Mso.dll
To enable the functionality of this hotfix, follow these steps.

WARNING: If you use Registry Editor incorrectly, you may cause serious problems that may require you to reinstall your operating system. Microsoft cannot guarantee that you can solve problems that result from using Registry Editor incorrectly. Use Registry Editor at your own risk.
  1. Click Start, and then click Run.
  2. In the Open box, type regedit, and then click OK.
  3. Locate the following registry key:

    HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Common

  4. Right-click the registry key that you located in step 3, point to New, and then click DWORD Value.
  5. Type SPSAlwaysUseLatestDocVersion, and then press ENTER.
  6. Right-click the SPSAlwaysUseLatestDocVersion value that you created in step 5, and then click Modify.
  7. In the Value data box, type 1, and then press ENTER.
  8. Quit Registry Editor.
After you install the hotfix and add this registry entry, the latest version of the document is attached when you click Insert File in Outlook or when you drag the document from Windows Explorer to the message in Outlook.

STATUS

Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

This problem was first corrected in Microsoft Office XP Service Pack 2 (SP-2).
Modification Type:MinorLast Reviewed:9/23/2005
Keywords:kbHotfixServer kbQFE kbQFE kbOfficeXPsp2fix kbbug kbfix KB314415
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