OL2001: How to Work Offline and Synchronize with a Microsoft Exchange Server (289700)


The information in this article applies to:

  • Microsoft Outlook 2001 for Mac
This article was previously published under Q289700

SUMMARY

You can maintain a local offline information store by synchronizing with the Microsoft Exchange Server in Outlook for Mac 2001. This article outlines the steps for the mobile user to work with information from their mailbox and to later process and update this information.

MORE INFORMATION

You must establish a connection to the Exchange Server first to set up offline synchronization with Outlook 2001 for Mac. The following steps assume that you have created a profile and that Outlook 2001 for Mac is connected to your mailbox.

Hot to Set Up Offline Synchronization

Use the following steps to set up offline synchronization after you successfully create a profile and connect to the Exchange Server with Outlook 2001 for Mac:
  1. On the Tools menu, click Services.
  2. Click the Microsoft Exchange Server service, and then click Properties.
  3. On the General tab, click Work Offline in the When Starting section. If you want to receive a prompt to connect to the network or work offline, click Choose the connection type when starting.
  4. Click the Advanced tab, and then click Offline Folder Settings.
  5. In New Offline Folder File, click New.
  6. In Save As, type a descriptive name for the offline folder.
  7. Click Save, and click OK three times in Offline Folder Settings.
NOTE: The following is the default location of the offline folder:

<Hard Drive>:Microsoft Outlook 2001

Although you can save the offline folder (.ost) file to another location, it is recommended that you do not move the file from its original location.

How to Synchronize and Work Offline

Use the following steps to synchronize the offline folder (.ost) file:
  1. On the Tools menu, click Synchronize, and then click All Folders to synchronize the entire mailbox or click This Folder to synchronize a selected folder.
  2. Exit and then restart Outlook 2001 for Mac. You are now in offline mode.
To receive any update items in the Exchange Server mailbox, repeat the synchronization operation that is described in step 1. You will receive a prompt for authentication credentials to connect to the mailbox.

REFERENCES

For additional information about how to create profiles in Microsoft Outlook for Mac, click the article number below to view the article in the Microsoft Knowledge Base:

290873 OL2001: How to Set Up a Profile in Outlook 2001

Modification Type:MajorLast Reviewed:2/27/2002
Keywords:kbhowto KB289700
©2002 Microsoft Corporation. All rights reserved.