Description of the Lotus Organizer conversion issues (287688)


The information in this article applies to:

  • Microsoft Office Outlook 2003
  • Microsoft Outlook 2002
This article was previously published under Q287688

SUMMARY

This article describes how to convert files from Lotus Organizer to Microsoft Outlook, and some of the issues that you may encounter during the conversion.

MORE INFORMATION

Converting Files From Lotus Organizer

Converting data from versions of Lotus Organizer 6.0 or higher

When you convert files from Lotus Organizer 6.0 or higher, the format that you use to export data from Organizer and import data into Outlook may very depending on the data type that you want to convert.

When you import Organizer 6.0 Contact data into Outlook, export the Organizer Contact data to vCard (.vcs) format and then import the vCard data into Outlook using the Outlook Import and Export Wizard.

When you import Organizer 6.0 To Do data into Outlook, export the Organizer To Do data to Text ASCII Delimited (.txt) format and then import the Text ASCII Delimited data into Outlook using the Import and Export Wizard.

To import organizer 6.0 To Do data into Outlook:
  1. Export the Organizer 6.0 To Do data to a file in Text ASCII Delimited (.txt) format.
  2. Open Outlook and click File, and then click Import and Export to start the Import and Export Wizard.
  3. Under Choose an action to perform, select Import from another program or file, and then click Next.
  4. Under Select file type to import from, select Tab Separated Values (Windows), and then click Next.
  5. Click the Browse button, navigate to the Organizer To Do file that was previously exported in Text ASCII Delimited (.txt) format, select the file by left-clicking the file, click OK, and then click Next.
  6. Under Select destination folder, select the destination folder in Outlook and then click Next.
  7. In the Following actions will be performed box, select the action that you want to be performed to confirm your selection and then click Map Custom Fields.
  8. In the Map Custom Fields dialog, drag the values from the source file on the left, and drop them on appropriate destination field on the right.
  9. once all required fields have been mapped click OK, and then click Finish.
When you import and export a data type other then the To Do data or the Contact data in Organizer 6.0, export the Organizer data to the vCalendar (.vcs) format or the iCalendar (.ics) format and then import the data into Outlook using the Import and Export Wizard.

For information about how to import data into Outlook, click the Outlook 2002 Help menu, click Microsoft Outlook Help, and then search for import a file.

Converting data from Lotus Organizer 2.0, 3.0, 4.0 or 5.0

To import an Organizer file to Outlook, you must have the Organizer program installed on your computer. The Lotus Organizer Converters that come with Outlook are installed automatically during a typical Setup.

Three different Outlook converters are supplied for different versions of Organizer. One for version 97 (3.0), one for Version 4.0, and one for version 5.0. It is important that you choose the proper converter for the version of the file that is being converted.

The Outlook converters for Lotus Organizer versions 3.0, 4.0, and 5.0 do not support Lotus Organizer 2.0 files. Organizer 2.0 files can be exported as comma-delimited text files and imported into Outlook. In addition, you can use a product named IntelliSync for Microsoft Windows CE for direct-connect synchronization with a Windows CE based Handheld PC (H/PC) that uses Organizer 97 and another PC that uses Outlook.

NOTE: When converting Lotus Organizer 2.0 data into Outlook using the Comma Separated Values (.csv) format, it is necessary to correctly map the data fields in the Comma Separated Values file to the proper Outlook Contact fields by using the Field Mapper.

To import Organizer 3.0, 4.0, or 5.0 files:
  1. On the File menu, click Import And Export.
  2. Click Import from another program or file, and then click Next.
  3. Click either Lotus Organizer 3.0 (97), 4.0, or Lotus Organizer 5.0, and then click Next.
  4. In the File To Import box, type the import file name, and then click Next.
  5. Click Import '<filename>' to '<foldername>', and then click Map Custom Fields (where <name> is the file or folder name that you want to use).
  6. Map the <Organizer fieldname> to <Outlook fieldname>, and then click OK.

General Lotus Organizer Conversion Issues

Single Categories Imported

For those Organizer entries that contain more than one category, only the first category in the list is imported to Outlook.

Calls Are Not Imported

Organizer Call entries are not imported to Outlook.

Notes Are Not Imported

Organizer note entries are not imported to Outlook.

Planner Entries

Organizer Planner entries are imported as appointments in the Outlook Calendar. Those appointments that occur for multiple days are imported as recurring appointments.

Repeated Events

Organizer Repeated Events are imported as a series of individual events in Outlook.

Contact Information

For information about how to contact Lotus Organizer or IntelliSync, click the appropriate article number in the following list to view the article in the Microsoft Knowledge Base:

65416 Hardware and Software Third-Party Vendor Contact List, A-K

60781 Hardware and Software Third-Party Vendor Contact List, L-P

60782 Hardware and Software Third-Party Vendor Contact List, Q-Z


Microsoft provides third-party contact information to help you find technical support. This contact information may change without notice. Microsoft does not guarantee the accuracy of this third-party contact information.

The third-party products that are discussed in this article are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.
Modification Type:MajorLast Reviewed:12/10/2004
Keywords:kbconversion kbhowto KB287688
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