Misspelled word not flagged when checking the spelling of mail merged document (242339)


The information in this article applies to:

  • Microsoft Word 2000
  • Microsoft Word 2002
  • Microsoft Office Word 2003
This article was previously published under Q242339

SYMPTOMS

When you check the spelling in a merged Word document, Word may not flag all misspelled words. In particular, Word may miss those words that result from the merge fields in the main document.

CAUSE

During the merge process, Word marks the merge field results with a special language format by selecting the Do not check spelling or grammar check box.

WORKAROUND

To work around this problem, follow these steps:
  1. Perform the mail merge to a document rather than to the printer.
  2. In the merged document, press CTRL+A to select the entire document.
  3. On the Tools menu, point to Language, and click Set Language.
  4. Select English (U.S.), and clear the Do not check spelling or grammar check box.
  5. Click OK.

STATUS

Microsoft has confirmed that this is a problem in the Microsoft products that are listed in the "Applies to" section.
Modification Type:MajorLast Reviewed:12/22/2004
Keywords:kbbug kbfield kbnofix kbproof KB242339
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