PPT2000: Sample Code to Extract Text from an Organization Chart (222793)

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Sample Visual Basic Procedure

   Sub OrgMain()

      ' Variables.
      Dim ShapeType, WhatIsSelected, CurrentView As Integer
      Dim SlideCount, ObjectCount, SelectCount, i, x As Long
      Dim Total, NextAvailable, top, BoxCount, LastSlide As Long
      Dim WordRunning As Boolean
      Dim word As Object
      Dim StringTable(), OleObjectType, temp As String

      ' Keeps track of the number of text boxes in the chart.
      Total = 0
      BoxCount = 0

      ' Used for error trapping.
      On Error Resume Next
      Err.Clear

      ' Check the type of the item selected.
      WhatIsSelected = ActiveWindow.Selection.Type

      ' Check to see whether any objects are selected.
      If WhatIsSelected = ppSelectionNone Then
         ' No objects are selected, so end the macro.
         MsgBox "No Organization Chart selected. " _
            & "Please select an Organization Chart and run " _
            & "the macro again.", vbInformation
         End
      End If

      ' Check to see whether a slide is selected.
      If WhatIsSelected = ppSelectionSlides Then
         ' A slide is selected, so end the macro.
         MsgBox "A slide is selected. " _
            & "Please select an Organization Chart and run " _
            & "the macro again.", vbInformation
         End
      End If

      ' Count the selections.
      SelectCount = ActiveWindow.Selection.ShapeRange.Count

      ' If multiple objects selected, end the macro.
      If SelectCount > 1 Then
         MsgBox "Too many objects selected. " _
            & "Please select 1 Organization Chart and run " _
            & "the macro again.", vbInformation
         End
      End If

      ' If the selection is not a shape, exit the macro.
      If WhatIsSelected <> ppSelectionShapes Then
         MsgBox "The object selected is not " _
            & "an Organization Chart. " _
            & "Please select an Organization Chart and run " _
            & "the macro again.", vbInformation, _
            "Shape Check"
         End
      End If

      ' A shape is selected, so figure out what type of shape.
      ShapeType = ActiveWindow.Selection.ShapeRange.Type

      ' Check to see whether the shape is an embedded OLE object.
      ' If not, exit the macro.
      If ShapeType <> msoEmbeddedOLEObject Then
         MsgBox "The object selected is not " _
            & "an Organization Chart. " _
            & "Please select an Organization Chart and run " _
            & "the macro again.", vbInformation, _
            "OLE Object Check"
         End
      End If

      ' Determine type of OLE object.
      OleObjectType = ActiveWindow.Selection.ShapeRange.OLEFormat.ProgID

      ' See whether the object selected is an organization chart.
      If OleObjectType <> "OrgPlusWOPX.4" And _
         OleObjectType <> "MSOrgchart.2" Then
         ' If not an organization, exit the macro.
         MsgBox "The object selected is not " _
            & "an Organization Chart. " _
            & "Please select an Organization Chart and run " _
            & "the macro again.", vbInformation, _
            "OLE Object Class Check"
         End
      End If

      ' Copy the Organization chart.
      ActiveWindow.Selection.ShapeRange.Copy

      ' Count the number of slides.
      SlideCount = ActivePresentation.Slides.Count

      ' Add a new slide to the end of the presentation.
      ActivePresentation.Slides.Add (SlideCount + 1), ppLayoutBlank

      ' Save the current view.
      CurrentView = ActiveWindow.ViewType

      ' Switch to slide view if not there already.
      If CurrentView <> ppViewSlide Then
         ActiveWindow.ViewType = ppViewSlide
      End If

      ' Switch to the proper slide.
      LastSlide = ActivePresentation.Slides.Count
      ActiveWindow.View.GotoSlide Index:=LastSlide

      ' Paste the Organization chart to the temp slide.
      ActiveWindow.View.Paste

      ' Ungroup the Organization chart.
      ActiveWindow.Selection.ShapeRange.Ungroup.Select
      ActiveWindow.Selection.Unselect

      ' Count the Organization chart objects.
      With ActivePresentation.Slides(LastSlide).Shapes
         ObjectCount = .Count

         ' Check all of the objects for text.
         For x = ObjectCount To 1 Step -1

            ' See whether object has a text frame.
            If .Item(x).HasTextFrame Then
               ' See whether object has text.

               If .Item(x).TextFrame.HasText Then
                  ' Increase the size of the array
                  ' and save the contents.
                  ReDim Preserve StringTable(Total)
                  StringTable(Total) = .Item(x).TextFrame.TextRange.Text
                  Total = Total + 1
                  BoxCount = BoxCount + 1
               Else
                  ' See whether object has a fill.
                  If .Item(x).Fill.Visible = msoTrue Then
                     NextAvailable = Total - BoxCount

                     If BoxCount = 2 Or BoxCount = 3 Then
                        ' Swap first and third Total.
                        temp = StringTable(NextAvailable)
                        StringTable(NextAvailable) = StringTable(Total - 1)
                        StringTable(Total - 1) = temp
                     End If

                     If BoxCount > 3 Then
                        top = 0

                        For i = BoxCount To 0 Step -1
                           ' Set temp = to last item in array.
                           temp = StringTable(top)
                           StringTable(top) = StringTable(i)
                           StringTable(i) = temp
                           top = top + 1

                           If top = i Then
                              Exit For
                           End If
                        Next i
                     End If

                     ' Add an extra Total to the end of the list.
                     ReDim Preserve StringTable(Total)
                     StringTable(Total) = ""
                     Total = Total + 1
                     BoxCount = 0

                  End If
               End If
            End If
         Next x

         ' Checks to see if Word is running.
         Set word = GetObject(, "Word.Application.8")

         If Err.Number <> 0 Then
            WordRunning = False
         Else
            WordRunning = True
         End If

         ' Reset the error variable.
         Err.Clear

         ' Create a Word object.
         If WordRunning = False Then
            Set word = CreateObject("Word.Application.9")
         End If

         If Err.Number <> 0 Then
            MsgBox "Unable to launch Word. " _
               & "This Macro requires Microsoft Word 2000. " _
               & "Make sure Word is running correctly and " _
               & "then attempt to run the macro again. " _
               , vbCritical _
               , "Failed to launch Word"
            End
         End If

         ' Creates a new Word document based on normal.
         word.Documents.Add

         ' Copy all the organization chart text to Word.
         For x = 0 To Total
            word.Selection.TypeText Text:=StringTable(x)
            word.Selection.TypeParagraph
         Next x

      End With

      ' Delete the temp slide.
      ActiveWindow.Selection.SlideRange.Delete

      ' Restore the current view.
      If ActiveWindow.ViewType <> CurrentView Then
         ActiveWindow.ViewType = CurrentView
      End If

      ' Make Word visible if not.
      If WordRunning = False Then
         word.Application.Visible = True
      End If

      ' A message indicating the macro is finished running.
      MsgBox "Organization Chart text extracted " _
         & "to a Word document"

   End Sub