WD2000: How to Insert a Right-Aligned Caption Next to an Equation (212381)

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Follow these steps to create a caption as described in the "Summary" section of this article:

Step 1: Setting Up the Caption

To create the caption label with the parentheses, follow these steps:

1. In Microsoft Word, on the Insert menu, click Caption.
2. Click New Label.
3. In the Label box, type an opening parenthesis.
4. Click OK.
5. In the Caption box, to the right of the number, type a space, and then type a closing parenthesis.
6. Click OK.

After you create the caption format, you can insert additional captions. To insert additional captions, follow these steps:

1. On the Insert menu, click Caption.
2. Change the Label box to the opening parenthesis.
3. In the Caption box, to the right of the existing caption, type a space, and then type a closing parenthesis.
4. Click OK.

Step 2: Aligning the Equation and the Caption

NOTE: If you intend to cross-reference the caption, use Method 2, Method 3, or Method 4.

Method 1: How to Set a Right-Aligned Equation and Caption Number

1. On the Insert menu, click Caption.
2. In the Label list, select the open parenthesis. In the Caption box, type a space, type a closing parenthesis, and then click OK.
3. In the Word document, move the insertion point to the beginning of the line, before the caption.
4. Set a right-aligned tab at the right margin. For example, if the right margin is six inches from the left margin, set the right-aligned tab at six inches by doing the following:
   1. On the Format menu, click Tabs.
   2. In the Tab stop position box, type 6.
   3. Under Alignment, click Right, and then click OK.
5. Press the TAB key to move the caption to the right edge of the page.
6. Insert the equation in the document.

Method 2: How to Set a Left-Aligned Equation

1. On a new, blank line, insert the equation.
2. Quit Equation Editor by clicking anywhere in the document area.
3. Press the TAB key, and then insert the caption.
4. Select the entire line containing the equation and caption. On the Table menu, click Convert Text to Table. The selection is converted to a two-column table.
5. Remove the border around the table by doing the following:
   1. Move the insertion point into any cell of the table. On the Table menu, point to Select, and then click Table.
   2. On the Format menu, click Borders and Shading.
   3. Under Setting, click None.
   4. Click OK.
6. Select the table cell that contains the caption, and then click the Align Right button on the Formatting toolbar.

Method 3: How to Set a Center-Aligned Equation

1. On a new, blank line, press the TAB key, and then insert the equation.
2. Quit Equation Editor by clicking anywhere in the document area.
3. Press the TAB key, and then insert the caption.
4. Select the entire line containing the equation and caption. On the Table menu, click Convert Text to Table. The selection is converted to a three-column table.
5. Remove the border around the table by doing the following:
   1. Move the insertion point into any cell of the table. On the Table menu, point to Select and click Table.
   2. On the Format menu, click Borders and Shading.
   3. Under Setting, click None.
   4. Click OK.
6. Select the table cell containing the equation, and click the Center button on the Formatting toolbar.
7. Select the table cell containing the caption, and click the Align Right button on the Formatting toolbar.

Method 4: How to Create a Microsoft Visual Basic for Applications Macro

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For more information about how to use the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base: Create a macro that will allow you to select between left-aligned or center-aligned as outlined in both Method 2 and Method 3. After you run this macro, insert your equation in the appropriate location.

Sub CaptionRight()

   Dim Align As Integer
   On Error GoTo Bye

   ' If insertion point is in a table, show message and end macro.
   If Selection.Information(wdWithInTable) Then
      MsgBox "You are in a table. Please move outside of the " _
         & "table to run this macro.", vbInformation
      GoTo Bye
   End If

   ' Ask whether to center or left align equation.
   Align = MsgBox("Would you like the Equation to be " & "centered? " _
      & "(Selecting No will left-align the " & "Equation.)", vbYesNoCancel)

   If Align > 2 Then
      Selection.InsertParagraphAfter
      Selection.Collapse Direction:=wdCollapseEnd
      W = ActiveDocument.PageSetup.PageWidth
      L = ActiveDocument.PageSetup.LeftMargin
      R = ActiveDocument.PageSetup.RightMargin
      RTMarg = W - R - L
      CaptionLabels.Add Name:="("

      If Align = 6 Then
         tblT1 = Selection.Tables.Add(Selection.Range, 1, 3)
      Else
         tblT1 = Selection.Tables.Add(Selection.Range, 1, 2)
      End If

      tblT1.Select

      With Selection
         ' Do this if Center-align selected.
         If Align = 6 Then
            .Columns(1).Cells.Width = 50.4
            .Columns(3).Cells.Width = 50.4
            .Columns(2).Cells.Width = RTMarg - 100.8

            'Represents 1.5" in Points
         Else
         ' Do this if Left-align selected.
            .Columns(2).Cells.Width = 50.4
            .Columns(1).Cells.Width = RTMarg - 50.4
            'Represents .75" in Points
         End If

         .InsertCaption Label:="(", _
            Position:=wdCaptionPositionBelow, Title:=" )"
         .HomeKey unit:=wdLine, Extend:=wdExtend
         .Cut
         .MoveRight unit:=wdCharacter, Extend:=wdExtend
         .Delete
         .MoveLeft unit:=wdCharacter, Count:=2
         .Paste
         .Rows(1).Select

        ' Set the table borders to None.
         For Each x In Selection.Borders
            x.LineStyle = wdLineStyleNone
         Next x

         .Borders.Shadow = False
         .Cells(9 - Align).Select
         .ParagraphFormat.Alignment = wdAlignParagraphRight
         .Cells(1).VerticalAlignment = wdCellAlignVerticalCenter
         .Font.Bold = True
         .Rows(1).Select

         If Align = 6 Then
            .Cells(2).Select
            .ParagraphFormat.Alignment = wdAlignParagraphCenter
            .InlineShapes.AddOLEObject ClassType:="Equation.3", _
               FileName:="", LinkToFile:=True, DisplayAsIcon:=False
         Else
            .Collapse
            .InlineShapes.AddOLEObject ClassType:="Equation.3", _
               FileName:="", LinkToFile:=True, DisplayAsIcon:=False
         End If
      End With
   End If

Bye:

End Sub
				

Several methods exist for inserting captions. AutoCaption inserts a caption either above or below an inserted object; manually inserted captions are placed above or below the object when the object is selected, or to the immediate right when the insertion point is to the right of the object.