WD2000: Not All Text Selected for Marking Index Entry Appears in the Main Entry Box (209646)


The information in this article applies to:

  • Microsoft Word 2000
This article was previously published under Q209646

SYMPTOMS

When you attempt to create an index by marking the index entry, the text that you select for the index may not all appear in the Main entry box in the Mark Index Entry dialog box.

To mark an index entry:
  1. Select the text.
  2. On the Insert menu, click Index and Tables.
  3. In the Index and Tables dialog box, click the Index tab, and then click Mark Entry.

CAUSE

This behavior can occur if either of the following conditions is true:
  • The selected text for the index spans a line feed.

    -or-
  • The selected text for the index spans a paragraph marker.

WORKAROUND

To work around this behavior, do not select text that spans a line feed or a paragraph marker.

MORE INFORMATION

You can manually mark each index entry, or you can automatically mark each occurrence of the index entry. To speed up indexing, you can also use a concordance file to automatically mark multiple index entries at the same time.

A concordance file is an index file with two columns: The first column lists the text in the document that you want to index, and the second column lists the index entries to generate from the text in the first column.

REFERENCES

For more information about creating indexes, click Microsoft Word Help on the Help menu, type create an index in the Office Assistant or the Answer Wizard, and then click Search to view the topic.
Modification Type:MajorLast Reviewed:12/6/2000
Keywords:kbprb KB209646
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