OL2000: User-Defined Field Shows How E-mail Is Addressed (195664)


The information in this article applies to:

  • Microsoft Outlook 2000
This article was previously published under Q195664

SUMMARY

When you receive e-mail messages in Microsoft Outlook 2000, there is no immediate way to determine if the message is sent directly to you, sent to you as a member of an alias, or sent as a courtesy copy. This article describes a way to display how the message is addressed to you, without opening the message.

MORE INFORMATION

You can add a user-defined field to the column headings in your Inbox. This field will indicate if your name is the only name in the "To" field, the "Cc" field, or in an alias.

To Add a Custom Field to Your Inbox

To add the custom field in your Inbox, follow these steps:

  1. In the Inbox view, Right-click one of the column headers and click Field Chooser from the shortcut menu.
  2. In the Field Chooser, click New.
  3. In the Name box, type a unique name such as, "To?" (without the quotation marks.)
  4. In the Type list, click Formula.
  5. Click Edit, and then type the following text into the Formula box, substituting your user name for "E-mail User." (Do not delete the quotation marks.)

    IIf([To]="E-mail User","To",IIf(InStr(1,[To],"E-mail
    User",1),"(To)",IIf([Cc]="E-mail User","CC",IIf(instr(1,[Cc],"E-mail
    User",1),"(CC)","Alias"))))

    NOTE: Do not delete the quotation marks. The only spaces allowed in the formula are in your user name. If you are using the original Internet Mail Service, your user name is the "Full Name" in the Personal Information section of the Internet Mail Properties. If you are using the Internet Mail Enhancement Patch, your user name is the "Name" in the User Information section of the General Properties of the service. If you are using the Microsoft Exchange Server Service, your user name is the name shown as your resolved mailbox name in the Microsoft Exchange Server Properties.
  6. Click OK to close the Formula editor, and then click OK to close the New field dialog box.
  7. Drag the new field from the Field Chooser into an appropriate position in the column headings.
  8. Close the Field Chooser.
Modification Type:MajorLast Reviewed:9/29/2003
Keywords:kbhowto KB195664
©2003 Microsoft Corporation. All rights reserved.