WD98: Macro to Create Table of Contents Entry Automatically (182789)

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Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. You can assign the following macro to a menu, toolbar, or key sequence to quickly designate text to be included in a table of contents.

   Sub EnterTCField()
      Dim SelectedText As String
      ' Selection must be text.
      If Selection.Type = wdSelectionNormal Then
         ' Get selected text and place it within quotation marks.
         SelectedText = Chr$(34) & Selection.Text & Chr$(34)
         ' Move insertion point to end of selection.
         Selection.Collapse (wdCollapseEnd)
         ' Insert TC field.
         Selection.Fields.Add Range:=Selection.Range, _
         Type:=wdFieldTOCEntry, Text:=SelectedText
      Else
         MsgBox "The selected text is not valid for a TC field."
      End If
   End Sub
				

When you have designated all of the table of contents entries with this macro, click Table Of Contents on the Insert menu. Click Options and click to select the Table Entry Fields check box.

Table of Contents entries or TC fields are automatically formatted as hidden text. To edit these entries, you must select either Show All or Hidden Text. To do this, follow these steps:

1. On the Tools menu, click Preferences.
2. On the View tab, click to select Field Codes.
3. Click to select the Hidden Text check box.

For more information about Table of Contents Entry fields, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Word Help, type the following text and then click Show Topics. Select the "Field codes: TC (Table of Contents Entry) field" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

For more information about adding a command to a menu, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Word Help, type the following text and then click Show Topics. Select the "Add a command or other item to a menu" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

For additional information, please see the following articles in the Microsoft Knowledge Base: