WD98: How to Change Delivery or Return Address Formatting (182312)


The information in this article applies to:

  • Microsoft Word 98 Macintosh Edition
This article was previously published under Q182312

SUMMARY

Microsoft Word allows you to make formatting changes to your delivery address and return address through several methods. However, some changes you make may only affect the current envelope, while other changes may be permanent.

This article describes how to change the delivery address and return address formatting for the current envelope and how to make your changes permanent.

MORE INFORMATION

Use any of the following methods to change your delivery address or return address formatting.

Changing the Formatting from the Envelopes Tab

To change the formatting from the envelopes tab, follow these steps:
  1. Click Envelopes And Labels on the Tools menu, and then click the Envelopes tab.
  2. In either the Delivery Address or Return Address box, type the address.
  3. Use either of the following methods:

    Method 1
    1. Click Options. You do not need to select the address you typed in step 2.
    2. On the Envelope Options tab, click the Font button under either Delivery Address or Return Address.
    3. On the Font tab, make any changes to the font, and then click OK.

      NOTE: To make your changes permanent, click the Default button. One of the following messages is displayed:
      Do you want to change the default envelope address font to <font name>, <point size>?

      This change will affect all new documents based on the NORMAL template.


      -or-
      Do you want to change the default envelope return address font to <font name>, <point size>?

      This change will affect all new documents based on the Normal template.
      Click Yes to save your changes. New envelopes you create will use the formatting changes you made to either the Delivery Address or Return Address.
    4. On the Envelope Options tab, make any other changes you want, and then click OK.

      NOTE: Changes you make in the From Left and From Top boxes for both the Delivery Address and Return Address are not permanent and will only be applied to the current envelope.
    Method 2
    1. Select the address you typed in step 2.
    2. Hold down CONTROL and click the selected address, and then click Font on the shortcut menu.
    3. On the Font tab, make any changes to the font, and then click OK.

      NOTE: Do not use the Default button to make your changes permanent. If you do, the following message is displayed:
      Do you want to change the default font to <font name>, <point size>?

      This change will affect all new documents based on the Normal template.
      If you click Yes, the default font for all new documents in Word is changed.

      For additional information, please see the following article in the Microsoft Knowledge Base:

      182313 WD98: Word Default Font Changed When Address Font Changed

Changing the Formatting When Setting Up an Envelope Mail Merge

To change the formatting when setting up an envelope mail merge, follow these steps:

For additional information about creating an envelope mail merge, please see the following article in the Microsoft Knowledge Base:

141991 WD: How to Create Envelopes Using Mail Merge

Method 1
  1. Set up your main document as an envelope mail merge.
  2. On the Envelope Options tab, click the Font button under either Delivery Address or Return Address.
  3. On the Font tab, make any changes to the font, and then click OK.

    NOTE: You cannot make permanent changes to the font because the default button is unavailable. If you want to permanently change the font that all of your envelope mail merges use, use the procedure titled "Changing the Envelope Address and Envelope Return Styles" in this article.
  4. On the Envelopes Options tab, click OK to continue your envelope mail merge.
Method 2
  1. Set up your main document as an envelope mail merge.
  2. In the Envelope Address dialog box, use the Insert Merge Field button to place your merge fields in the sample envelope address box.
  3. Select the merge fields for which you want to change the formatting.
  4. Hold down CONTROL and click the selected merge fields, and then from the shortcut menu, click either Font or Paragraph, make your formatting changes, and then click OK. Changes you make in either Font or Paragraph will not be permanent and will apply only to the current envelope mail merge main document.

    NOTE: Do not use the Default button on the Font tab to make your changes permanent. If you do, the following message is displayed:
    Do you want to change the default font to <font name>, <point size>?

    This change will affect all new documents based on the Normal template.
    If you click Yes, the default font in Word for all new documents is changed.

    For additional information, please see the following article in the Microsoft Knowledge Base:

    182313 WD98: Word Default Font Changed When Address Font Changed

  5. In the Envelope Address dialog box, click OK to continue the envelope mail merge.

Changing the Envelope Address and Envelope Return Styles

To change the Envelope Address and Envelope Return styles, follow these steps.

NOTE: Changes you make to the Envelope Address and Envelope Return styles will be used by default when you create envelopes from either the Envelopes tab or from an Envelope mail merge. These style changes may be overwritten (not used) if you make changes to the formatting using any of the other procedures listed in this article.
  1. On the Format menu, click Style.
  2. Change the List box to All Styles.
  3. In the Styles box, select either Envelope Address or Envelope Return.
  4. Click Modify.
  5. In the Modify Style dialog box, click Format to make changes to any of the following attributes that contain an X for the style (the items that do not contain an X cannot be changed): 
    

      Attribute      Envelope   Envelope
                     Address    Return
                     Style      Style

      - Font            X         X
      - Paragraph
      - Tabs            X
      - Border          X
      - Language        X         X
      - Frame
      - Numbering       X
  6. In the Modify Style dialog box, do one or more of the following:
    • Click OK to keep the changes to your current envelope only.

      -or-
    • Click to select the Add To Template check box to keep your changes permanent and then click OK. This will keep your changes for the current envelope and all future envelopes.

      -or-
    • Click to select the Automatically Update check box to allow Word to automatically redefine the style whenever you apply manual formatting to any paragraph with this style. Word updates all paragraphs in the active envelope that are formatted with the style.

      NOTE: Selecting this check box allows Word to update the style in the current envelope only and does not make permanent changes to future envelopes.
  7. Click OK, and then click Close to close the Style dialog box.

    NOTE: When you click Close, if the style is applied to the current envelope, Word automatically applies your changes.
Modification Type:MajorLast Reviewed:10/4/2002
Keywords:kbenvelope kbhowto kbmerge KB182312
©2002 Microsoft Corporation. All rights reserved.