WD97: File Sharing Options Are Ignored (179661)
The information in this article applies to:
- Microsoft Word 97 for Windows
This article was previously published under Q179661 SYMPTOMS
When you open a document that was saved in an earlier Microsoft Word
format (such as Word 6.0/95, Word 2.x for Windows, or Word 6.x for
MS-DOS), you are neither prompted to enter a password nor to open the
document as read-only, even though the original file used these File
Sharing Options.
NOTE: All of the Word 6.0/95 converters produce the same results.
MORE INFORMATION
When you initially save a Word 97 document in the format of an earlier
version of Word, and select any File Sharing Options, you receive the
following message:
This document is password protected. Saving the document in a format
other than the current version of Word will result in the loss of this
protection. Do you want to continue?
Clicking OK saves the document in the format of the earlier version of
Word, but the password protection is lost. Clicking Cancel cancels the
save operation.
To find Microsoft Word File Sharing Options, click Save As on the File
menu and then click Options.
The following File Sharing Options are available:
- Password To Open
- Password To Modify
- Read-Only Recommended
Password To Open
If you type a Password To Open, Word will only open the document as read-
only when someone types the correct password. If you open a document as
read-only and change it, you must save it again with a different name. If
you forget or lose the password, you cannot open your document.
A password is case-sensitive and can contain up to 15 characters,
including letters, numerals, and symbols.
Password To Modify
If you type a Password To Modify, Word will only open the document for
editing when a user types the correct password. If you forget or lose the
password, you can only open your document as read-only.
Read-Only Recommended
When Word opens the file, it displays a recommendation that others open
the document as read-only. If you open the document as read-only and
change
it, you must save it again with a different name. You can select the
Read-Only Recommended check box without setting any passwords.
NOTE: When you convert a Microsoft Word 97 document to Word 6.x or
Word 7.0 format, all document protection is lost. For additional
information on conversion limitations from Word 97 to Word 6.x or Word
7.0, please see the following article in the Microsoft Knowledge Base:
157088 WD97: Limitations Converting Documents from Word 97 to 6.x/95
REFERENCES
For additional information on the Word 6.0/95 File Format and Password
Protection, please see the following articles in the Microsoft Knowledge
Base:
162602 WD97: Questions About Saving in the Word 6.0/95 File Format
168098 WD97: Password Protection Lost When Saving as Earlier Version
110109 WD: Password Protection Lost When Saving as Previous Versions
| Modification Type: | Major | Last Reviewed: | 11/14/2000 |
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| Keywords: | kbprb KB179661 |
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