WD98: How to Use STYLEREF Field to Place Chapter Info in Header (176540)

SUMMARY

This article describes how to use the STYLEREF field. The STYLEREF field can be used to create dictionary-style entries at the top of each page or to place the chapter title in the heading. This field is useful when you want text in the header to match what is typed on the page.

The STYLEREF field is a specialized reference field designed to let you automatically add information to a document, especially in the header or footer.

The STYLEREF field consists of the field, the name of the style assigned to the text to be returned as the result of the field, and field switches. NOTE: The name of the style must be enclosed in quotation marks to work properly.

Word will search the page from top to bottom (by default) for the nearest paragraph formatted with the style specified in the STYLEREF field. Word will then return that text formatted with the designated style in the location of the field.

STYLEREF Field Switches

The STYLEREF field is most often used in headers and footers. The examples in the "Examples" section of this article illustrate the possible uses of the STYLEREF field.

How to Insert a STYLEREF Field

Method 1: To Create a Field Using the Menus

1. Position the insertion point in the document where you want to insert the text to be entered.
2. On the Insert menu, click Field.
3. In the Categories list box, select Links And References.
4. In the Field Names list, select StyleRef.
5. Click Options and then click the Styles tab. Select the style defined by your text that you want to be displayed as the field result, and then click Add to Field.
6. Type quotation marks around the style name.
7. If you want a field switch, click the Field Specific Switches tab. Select the switch you want, click Add To Field, and then click OK.
8. Click OK.

To view the field code you just inserted, press OPTION+F9.

Method 2: To Create a Field Using Keystrokes

1. Position the insertion point in the document where you want to insert the text.
2. Press COMMAND+F9.
   
   Field code brackets, {}, will appear in the document.
3. Type the following inside the field code brackets, where <stylename> is the name of the style applied to the text that you want to be displayed:

   STYLEREF "<stylename>"

   NOTE: You must enclose the style name in quotation marks.

EXAMPLES

Using STYLEREF Fields to Create a Dictionary Type Entry

NOTE: This example only works if the field indicated below is in either the header or footer of the document.

Use the STYLEREF field when you want to create the same format you'll find in a dictionary at the top of the page, for example, BEGINNING WORD--LAST WORD.

For example, if you have the word Apple at the top of your document and the word Baseball at the bottom of the document and they are both formatted with a Heading 2 style, you can enter fields into the header and/or footer to give a result of: To produce this effect, follow these steps:

1. In the header or footer of the document, enter the following fields by doing the following:
   1. Click Header and Footer on the View menu.
   2. Press COMMAND+F9 to enter the first set of field code braces {}.
2. Type STYLEREF "Heading 2" into the field braces.
3. Move the insertion point outside the right field brace and press the hyphen key twice. Then press COMMAND+F9 to enter the second set of code braces {}.
4. Type STYLEREF "Heading 2" \l into the field braces.

The final entry will resemble the following: The result of these fields will be:

      Apple - Baseball (where Apple and Baseball have been formatted with
                        Heading 2 style)
				

Chapter Title to Appear in the Header

Use this format to insert the current chapter name as part of the header or footer.

If the title of the current chapter is File Management and that title is formatted with a Heading 1 style and you place the field below into the header the result of the field in the header will be:

   If STYLEREF
   Is here            Word searches here
   -----------------------------------------------------------------------

   Document text      The closest text preceding the STYLEREF field. If the
                      style isn't found, Word searches for the closest
                      following text.

   Footnotes,         The closest text preceding the footnote, annotation,
   annotations,       or endnote reference mark in the document text.
   and endnotes       If the style isn't found, Word searches for the
                      closest text following the reference mark.

   Headers and        The current page, from top to bottom. If the style
   Footers            isn't found, Word searches next from the top of the
   (during printing)  page to the beginning of the document, and then from
                      the bottom of the page to the end of the document.
                      If the \l switch is used, Word searches from the
                      bottom of the page to the beginning or end of the
                      document.

   Headers and        The section that contains the STYLEREF field, from
   Footers            the beginning. If the style isn't found, Word
   (when not          searches from the end of the section to the end of
   printing)          the document.