WD: PostScript Code Seems to Be Missing (125419)


The information in this article applies to:

  • Microsoft Word for the Macintosh 6.0
  • Microsoft Word for Windows 6.0
  • Microsoft Word for Windows 6.0a
  • Microsoft Word for Windows 6.0c
  • Microsoft Word for Windows 95
  • Microsoft Word 97 for Windows
  • Microsoft Word 98 Macintosh Edition
This article was previously published under Q125419

SYMPTOMS

When you convert a document from Microsoft Word 4.0 or 5.x for the Macintosh to Microsoft Word 6.0 and later, text that was formatted with the PostScript style seems to be missing.

-or-

When you insert a PostScript command from an AutoText entry, the entry is not visible and cannot be edited.

CAUSE

Word 6.0 and later converts this text to a PRINT field. If you have not selected the option to view field codes, you cannot see the PostScript text. However, Microsoft Word 6.0 and later print the PostScript code correctly.

RESOLUTION

To make the PostScript-formatted text visible, turn on field codes (in other words, do not show the field code results):
  1. On the Tools menu, click Options (in Microsoft Word 98 Macintosh Edition click Preferences).
  2. Select the View tab.
  3. Click to select the Field Codes check box.
  4. Click OK.
All the fields in the document are now visible, including the PRINT fields that contain the PostScript code.

MORE INFORMATION

In Word versions 4.0 and 5.x for the Macintosh, PostScript code could be typed directly in the document and then formatted with the built-in PostScript style. The PostScript style is not available in Word 6.0. The PRINT field is used instead.

Below are instructions on how to create a PRINT field and instructions for a macro that automates this process.

Creating a PostScript PRINT Field

  1. Place the insertion point where you want the PostScript to be printed.
  2. On the Insert menu, click Field.
  3. Click to clear the Preserve Formatting During Updates check box.
  4. In the Categories list, select All.
  5. From the Field Names list, select Print.
  6. Click Options.
  7. In the Field Options dialog box, select "\p page".
  8. Click Add To Field.
  9. Move the insertion point to the end of the text in the Field Codes box.
  10. Type a space.
  11. Type two quotation marks.
  12. Click OK twice.

    You should see the following field code: 
           {PRINT \p page ""}
  13. Paste the text between the quotation marks in the field.
  14. Print the document.

PostScript-to-PRINT-Field Macro

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The following macro (Microsoft Word 6.0 and 7.0 only) converts a selection into a PRINT field: 
   Sub MAIN
      ViewFieldCodes 1
      If SelType() = 2 Then
       a$ = Selection$()
       EditClear
       InsertField .Field = "Print \p page " + Chr$(34) + a$ + Chr$(34)
      Else
       MsgBox "This is not a valid selection." + Chr$(13)  + Chr$(13) +
      "Please
      select the raw PostScript code in " + Chr$(13) + "your document and
      rerun
      the macro. ", 16
      End If
   End Sub
Modification Type:MinorLast Reviewed:8/16/2005
Keywords:kbdisplay kbfield kbinterop kbprb kbprint KB125419
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