INCLUDEPICTURE and IMPORT Fields Do Not Merge Correctly (112324)
The information in this article applies to:
- Microsoft Word for Windows 6.0
- Microsoft Word for Windows 6.0a
- Microsoft Word for Windows 6.0c
- Microsoft Word for Windows 95
This article was previously published under Q112324 SYMPTOMS
In Word for Windows, when you perform a mail merge, the result of an
INCLUDEPICTURE, INCLUDETEXT, or IMPORT field is a box with an X inside it
instead of the graphic image. If you turn on field codes view in the form
letter document, notice that Word has replaced the double backslashes with
single backslash characters in the INCLUDEPICTURE, INCLUDETEXT, or IMPORT
fields.
For example, the following fields in the main document display as a large
box with an X inside it:
{INCLUDEPICTURE {IF {MERGEFIELD <FIELDNAME>} <> ""
"C:\\WINWORD\\CLIPART\\APPLE.WMF" "C:\\WINWORD\\CLIPART\\BIRD.WMF"}}
{IMPORT {IF {MERGEFIELD <FIELDNAME>} <> ""
"C:\\WINWORD\\CLIPART\\APPLE.WMF" "C:\\WINWORD\\CLIPART\\BIRD.WMF"}}
After you perform the mail merge operation, if you display field codes in
the form letter document, the INCLUDEPICTURE, INCLUDETEXT, and IMPORT
fields display as shown in the following examples:
{INCLUDEPICTURE C:\WINWORD6\CLIPART\APPLE.WMF}
{IMPORT C:\WINWORD6\CLIPART\APPLE.WMF}
STATUS
Microsoft has confirmed this to be a problem in Word for Windows versions
6.0, and 6.0a. This problem was corrected in Word for Windows version 6.0c.
WORKAROUND
Method 1: Throughout the INCLUDEPICTURE, INCLUDETEXT, or IMPORT fields in
your mail merge main document, type four backslashes instead of
two, as shown in the following example:
{INCLUDEPICTURE {IF {MERGEFIELD <FIELDNAME>} <> ""
"C:\\\\WINWORD\\\\CLIPART\\\\APPLE.WMF"
"C:\\\\WINWORD\\\\CLIPART\\\\BIRD.WMF"}}
When you merge the data into a new document, you must update the
INCLUDEPICTURE, INCLUDETEXT, and IMPORT fields in your document
before you print, even if you select the Update Fields printing
option. If you do not manually update these fields, they print as
a box with an X in it.
This workaround does not work when you merge the data to the
printer, even with the Update Fields printing option selected. If
you want to merge your data directly to the printer, use Method 2
below instead.
Method 2: Do not use the INCLUDEPICTURE, INCLUDETEXT, or IMPORT fields;
instead, insert the graphic image directly in the main document.
If the graphic is one of the possible results of a conditional
statement, insert the graphic between quotation marks in the IF
field. When you use this method, you can merge your data to the
printer. Another advantage to this method is that you do not have
to update the fields in the document before you print. The
following example illustrates this method:
{IF {MERGEFIELD FIRSTNAME} = "NANCY" "<GRAPHIC1>" "<GRAPHIC2>"}
| Modification Type: | Minor | Last Reviewed: | 8/16/2005 |
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| Keywords: | kbmerge kbprint KB112324 |
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