WD: Drop Cap (Framed Paragraph) Causes Unwanted Behavior (110628)
The information in this article applies to:
- Microsoft Word for Windows 6.0
- Microsoft Word for Windows 6.0a
- Microsoft Word for Windows 6.0c
- Microsoft Word for Windows 95
- Microsoft Word for Windows 95 7.0a
- Microsoft Word for the Macintosh 6.0
- Microsoft Word for the Macintosh 6.0.1
- Microsoft Word for the Macintosh 6.0.1a
- Microsoft Word 98 Macintosh Edition
This article was previously published under Q110628 SYMPTOMS
A dropped capital letter ("drop cap") can cause problems with envelope
addressing or table of contents creation.
Because many functions in Word operate on a paragraph level, and because
the Drop Cap command creates an additional paragraph in the document, many
paragraph-based operations in Word may be affected.
WORKAROUND
The two most common problems associated with drop caps concern envelope
addressing and table of content creation.
Envelope Addressing
When you create envelopes, Word searches in the current document for a
possible mailing address. If you have formatted a drop cap at the beginning
of the mailing address in your document, Word does not correctly choose the
entire mailing address for the Envelope dialog box. If you do not select
anything, Word "guesses" the address minus the first letter (the one with
drop cap formatting).
The easiest workaround for this situation is to accept the guess that Word
makes and then type the appropriate first letter. If you select the drop
cap and the rest of the address, Word chooses just the letter with the drop
cap formatting as the mailing address.
Tables of Contents
A common way to create a table of contents (TOC) is to build it from
styles. If your drop cap paragraph is formatted with a heading style and
you create a TOC based on heading styles, the drop cap letter appears by
itself as a TOC entry, and the rest of the original paragraph appears as a
second TOC entry.
To work around this problem, use Table of Contents Entry (TC) fields to
mark the TOC entries instead of using the heading styles.
MORE INFORMATION
Word includes the Drop Cap command on the Format menu to allow easy
creation of a dropped capital letter ("drop cap") at the beginning of a
sentence. When you use this feature, Word inserts a new framed paragraph in
the document. Because the drop cap is in a separate paragraph, it behaves
as a separate paragraph and may cause unwanted behavior in some situations.
| Modification Type: | Minor | Last Reviewed: | 8/16/2005 |
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| Keywords: | kbformat kbprb KB110628 |
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