Works: How to Use a Page Range in a Print Merge (110068)


The information in this article applies to:

  • Microsoft Works 2.0
  • Microsoft Works 2.0a
  • Microsoft Works 3.0
  • Microsoft Works 3.0a
  • Microsoft Works 3.0b
  • Microsoft Works 4.5
  • Microsoft Works 4.5a
  • Microsoft Works for Windows 95, version 4.0
  • Microsoft Works for Windows 95, version 4.0 4.0a
This article was previously published under Q110068

SUMMARY

In a Works for Windows version 2.0 one-page form letter or envelope, it is possible to print a range of records by specifying a page range in the Print dialog box. This capability is the side effect of an incorrect internal page numbering algorithm in version 2.0. Because this problem was corrected in Works version 3.0 for Windows and Works versions 4.0, 4.5, and 4.5a for Windows 95, it is no longer possible to merge a range of records using a page range.

To print a range of records in Works for print merge, you will need to use one of the following methods from the Database module.

Works 3.0

  1. Apply a Query.

    -or-

  2. Hide unwanted records.

    -or-

  3. Hide wanted records, and then use the Switch Hidden Records command.

Works 4.0, 4.5, or 4.5a

  1. Apply a Filter.

    -or-

  2. Hide unwanted records.

    -or-

  3. Hide wanted records, and then use the Show, Hidden Records command.

    -or-

  4. Mark records in the database.
NOTE: In Works 4.0, 4.5, or 4.5a, in order to print selected records, you must choose one of the above options on the Recipients tab in the Label, Form Letter, Or Envelope dialog box.

For the steps to use these methods, query on the following keywords in the Microsoft Knowledge Base:

printing and only and selected and records and database

MORE INFORMATION

During a form letter merge, Works internally calculates page numbers for every page that will be generated. The page number should be reset to 1 with each new record, but in Works version 2.0, the internally calculated page number continues to increase as the print job continues. Microsoft has confirmed this to be a problem in Works version 2.0. This problem was corrected in Works version 3.0.

The page range feature is designed to print the same range of pages from a multipage form letter for each visible record in the Database module. For example, specifying from page 2 to page 3 when printing a four-page form letter should print pages 2-3 of the letter, once for each visible record in the Database, as it does in versions 3.0, 4.0, 4.5 and 4.5a.

For more information, query on the following words in the Microsoft Knowledge Base:

Works and merge and select and pages

Modification Type:MajorLast Reviewed:11/15/2004
Keywords:kbinfo kbprint KB110068
©2004 Microsoft Corporation. All rights reserved.